Editing times & breaks
Fix a clock-in time, adjust breaks, change the position, or override pay rates on a timesheet before you approve it.
Clocked times aren't always perfect — someone forgets to take a break, clocks off late, or you need to correct the position or pay. Open a timesheet and you can fix all of it before approving. Editing happens in the timesheet drawer, on the Timesheet and Overview tabs.
Who this is for
Owners and managers using the Shiftly web platform to run your business.
Before you start
- You're an owner or a manager with access to the location.
- Open Time → Timesheets, then select a row to open its drawer. (To find it first, see Reviewing timesheets.)
- You can edit the times, breaks and position only while a timesheet is pending. Rates can be edited while it's pending or approved. A posted timesheet is locked.
Adjust times and breaks
Open the Timesheet tab. This is where you correct what was actually worked.
Change the position or date
Use the Position dropdown to reassign the shift to a different position (which can change the pay rate), or the Date field to move it to another day.
Adjust the start and finish
Edit the Start and End times. The total at the bottom (for example 8.07 hrs) updates as you type, so you can see the worked hours change live. Shiftly keeps the finish after the start.
Edit, add or remove breaks
Each break shows its start, end and length, with a control to remove it. Adjust the times directly, select Add break to record one that was missed, or remove a break with the minus control. Breaks can't overlap each other and each needs both a start and an end.
If the shift was rostered with scheduled breaks, any that weren't clocked show as Not recorded with their own Add break button — select it to add that break back at its scheduled time.
Reset to the scheduled times
If the clocked times are off and you'd rather start from the roster, select Use scheduled times in the banner at the top. Shiftly sets the start and finish to the scheduled shift times.
When you're done, select Update timesheet in the footer to save the new times and breaks. Shiftly recalculates the pay from the updated times.
Check the clock-in and clock-out map
The Clock in/out map tab shows where the employee clocked on and off, each with how far from the location they were, and pins on a map for the sign-in and sign-out points. It's a quick way to confirm someone was on site.
This needs clock-in location data, which comes from staff clocking on and off in the Shiftly Me app — timesheets you add by hand won't have it.
The Tasks and Comments tabs are marked Coming Soon and aren't available yet.
Adjust the pay breakdown
Open the Overview tab to see how the pay is built up: the hours by rate, allowances, super, and the total. The stats at the top show total hours, paid hours, break time and the effective hourly rate.
Override a rate
Select a rate in the breakdown to edit it, type the new amount, and press Enter (or Tab to move to the next rate). The cost and totals recalculate as you go. Use Save rates to keep your changes, or Discard to drop them.
Recalculate after a manual change
Once you've saved a manual rate, the timesheet shows Rates manually adjusted and your override is kept. If you later change the times, Shiftly asks whether to keep your rates or recalculate them for the new times. To drop the manual rates entirely and rebuild them from the award interpretation, select Recalculate rates.
The breakdown total is shown excluding super — the super contribution is listed as a separate line so you can see it, but it isn't added into the total.
Save, or save and approve
The footer gives you two ways to finish a pending timesheet:
- Update timesheet — save your changes and leave it pending.
- Approve — save and approve in one step.
Editing the rates instead shows Discard and Save rates in the footer until you've saved or dropped those changes.
Related
Reviewing timesheets
Check what your staff actually worked, approve their hours, and export pay data — all from the Timesheets page.
Your team
Add staff, onboard them, classify them under their award, and manage their profiles — the people that everything you roster, pay, and report on is built around.