Scheduling & rosters
Build, publish, and manage your weekly roster: create shifts, copy and repeat them, save templates, publish to staff, run open shifts, and export the week.
Scheduling is where the week comes together, the heart of Shiftly. Every shift your staff get in the Shiftly Me app, every timesheet they clock, and every dollar that flows through to pay starts as a shift you place on the roster grid here.
Build the week in the scheduler, the weekly grid where you switch between views, move through weeks, filter, and assign staff. Add shifts with their position, times, and breaks, then copy, repeat, or stack them to fill the week fast, or save a typical week as a template and load it again next time. When the roster's ready, publish it to send shifts to your team and choose who gets notified.
From there the roster works for you: get a shift covered by leaving it open for staff to claim or finding cover yourself, keep an eye on who's available, who's on leave and the weather forecast as you plan, leave a note on a day for your other managers, track sales against labour cost day by day, and export the week as a CSV, printable PDF or calendar file whenever you need it elsewhere.
Guides
Find your way around the roster
Find your way around the weekly roster grid: views, weeks, filters, statuses, and assigning staff.
Creating & editing shifts
Add a shift, set its position, staff, times and breaks, and edit or delete it.
Copying & repeating shifts
Copy, paste, repeat, and stack shifts to fill the week faster.
Add a note to a roster day
Leave a note on a day, like a booking or delivery, for your other managers.
Track sales and labour cost on the roster
Enter sales and see each day's labour percentage against your target.
Publishing a roster
Send your drafted shifts to staff, choose who gets notified, publish a single shift or several weeks at once, and email open shifts to staff.
Roster templates
Save a week as a reusable template and load it onto another week.
Get a shift covered
Leave a shift open for staff to claim, find cover, and handle requests.
See availability, leave and weather on the roster
See who's free, where leave falls, and the forecast as you roster.
Export or print your roster
Download the week as a CSV, a printable PDF, or a calendar file.
Related
Time & attendance
Review and approve the timesheets your staff clock against these shifts.
Positions & classifications
Create the roles you roster shifts against.
Leave management
See where leave falls on the roster and manage approvals and balances.
On the Shiftly website
Rostering
Build and publish staff rosters.
See how a tag is tracking
Open a tag's report to see its labour cost, hours, budget and variance in tiles, charts and per-staff tables, check what has no tag in a category, and export it as a PDF or CSV.
Find your way around the roster
Read the weekly roster, switch between week and day, move between dates, filter, change shifts in place, and assign your team.