Exporting rosters

Need the roster outside Shiftly — to print it, drop it in a spreadsheet, or add it to a calendar? The scheduler exports the week you're viewing in three formats.

Who this is for

Owners and managers using the Shiftly web platform to run your business.

Before you start

• You're an owner or a manager with access to the location you're rostering.
• Open Roster, pick the location, and move to the week you want — every export covers the week currently on screen, so navigate there first.
• The PDF follows your current view, so switch between View by position and View by staff before you export if it matters — see Using the scheduler.

Export the week

Download as CSV

A spreadsheet you can open in Excel or Google Sheets. There's one row per shift, with these columns:

• Date, Position, Employee, Start Time, End Time, Duration (Hours)

Open shifts show Open in the Employee column. The file is named with the date and location.

Download as PDF

A clean, printable roster laid out like the grid — handy for pinning up in the back of house.

The PDF matches your current view: in View by position the rows are positions (as above); in View by staff the rows are people. So set the view you want before you export.

Download calendar events

Download calendar events gives you an .ics file — the standard calendar format. Open or import it to drop the week's shifts into a calendar:

• Google Calendar — Settings → Import & export → Import, and choose the file.
• Apple Calendar — File → Import.
• Outlook — Add calendar → Upload from file.

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