Creating & editing shifts

Open the shift form

Use Create new shift in the header, click an empty cell in the grid (the day and position you click pre-fill the form), hover an empty cell and use the + that appears, or use the + on an existing card to add another shift in the same cell.

The Create a shift form opens.

Choose the position

Pick the role under Which position are you filling? (required). Every shift needs a position. If the role doesn't exist yet, set one up first under Positions & classifications.

Choose the staff member (or leave it open)

Pick a person under For which staff member?. Each option is badged with anything that would get in the way of that shift — Unavailable if they've marked themselves off, On leave if they have approved leave, and Blocked if they're already on a shift that overlaps it (the badge names the location, so you can see when the clash is at another venue). Leave it set to Open to publish the shift for staff to claim (see Open shifts).

Set the date and times

Pick the date in Select the shift's date, and set Start time and End time (type times like 9am or 14:30). If the end time is earlier than the start, Shiftly treats the shift as overnight and rolls the end to the next day. New shifts pre-fill sensible default times for the location.

Optionally pick a Project to track this shift against a job or cost centre — see Projects. (The picker uses whatever you've named the feature.)

Set the breaks

Picking a position brings in the breaks your pay rules expect for a shift that length. Under Breaks each one is a row you can change:

• Time — click the times to set when the break starts. Its end moves with the duration.
• Duration — click the minutes to change how long it runs.
• Paid or unpaid — click the pill to flip it.
• Remove — the bin icon deletes that break.

+ Add break adds another, dropped after the last one. If the set doesn't work — a break running past the end of the shift, or two overlapping each other — a message appears under the list and you won't be able to save until it's fixed. A shift with no breaks at all is fine; you'll see No breaks on this shift. Add one below.

Add notes and check the cost

Add anything the team should know in Notes for the shift (up to 400 characters).

The footer shows a live Shift breakdown cost estimate; open it for the Detailed cost breakdown (allowances, super contribution, and total). The * marks it as an estimate — confirm final pay in your payroll.

Save

Select Save Shift. The shift appears on the grid as a draft until you publish — see Publishing a roster.

Open the shift

Click an existing shift card to open it in Edit a shift mode. Change the position, staff, date, times, breaks or notes, then Save Shift. To remove it, use Delete Shift.