See how a job is tracking
Open a job's report to see its labour cost, hours, budget and variance in tiles, charts and per-staff tables, then export it as a PDF or CSV.
Every job has its own report showing how its rostered work is tracking: what it's cost, how many hours were worked against what was scheduled, and how much budget is left. Your business may call jobs something else, such as Cost centres or Projects. The screenshot uses a business that calls them Cost Centres.
Who this is for
Owners and managers using the Shiftly web platform. You need access to pay details to see this page.
Before you start
- Open the account menu (your initials, top right) and select Jobs (or your name for them). See Track labour cost by job.
- The figures come from shifts tagged to the job and the approved timesheets for those shifts.
Open a job's report
Choose the job
On the jobs page, select the arrow at the end of a job's row, or double-click the row.
Pick the dates
The report opens on This week. Use the date button at the top to choose another period, such as Last month, Last 3 months or Year to date, or Custom to set your own dates. Everything on the page follows the dates you pick.
Export it
Select Export, then Export PDF for the tiles and charts, or Export CSV for the table you're looking at (By Staff or Timesheets).
Read the tiles
- Total Cost: the labour cost for the job, from approved timesheets.
- Budget Remaining: the budget minus the cost. It turns red once you've gone over.
- Profit Margin: how much of the budget is left, as a percentage.
- Actual Hours: the hours actually worked, not counting breaks.
- Hours Variance: actual hours minus scheduled hours. A positive figure, in red, means your team worked more than planned. A negative one, in green, means less.
- Staff: how many people logged time on the job.
Budget Remaining and Profit Margin need a budget. Until the job has one, they show Set Budget. Select it to open the job and add a Budget ($).
Read the charts
- Budget Burn-Down: the cost building up over time, with a dashed line for the budget when there is one. Switch between By Day and By Week.
- Cost by Staff: how the labour cost splits across the people who worked on the job.
- Scheduled vs Actual: scheduled hours against hours worked, By Day or By Week.
Read the tables
Switch between two tabs at the bottom:
- By Staff: each person's scheduled hours, actual hours, variance and cost.
- Timesheets: the individual timesheets behind the totals, with the date, employee, hours, breaks and cost.
Related
Track labour cost by job
Create jobs, set budgets, and archive them.
Reviewing timesheets
Approve the timesheets that feed these reports.
On the Shiftly website
Job costing
Wage cost by project and centre.
Track labour cost by job
Set up jobs (or cost centres, or projects) to track hours and labour cost against them. Create them, assign staff, set budgets and colours, and archive the ones you no longer use.
Scheduling & rosters
Build, publish, and manage your weekly roster: create shifts, copy and repeat them, save templates, publish to staff, run open shifts, and export the week.