What's new

The highlights of what's changed in Shiftly, newest first. Each entry links to the guide that covers it, where there is one.

October 2026

Shiftly web platform

• Cost centres are now tags. The Cost centres page is now Tags, and the roster, shift form, timesheets, reports and exports say tags too. Your categories, tags, position defaults, budgets and payroll pairings carried over as they were, so costing works the same way. Each category keeps the name you gave it, and the menu always says Tags. See Track labour cost with tags.

September 2026

Shiftly web platform

• Clock-in kiosks for your venues. A location's new Kiosk tab lets you add a kiosk, pair a tablet with a 6-digit code, and choose whether staff take a photo when they clock in and out. You can also set a venue PIN that's needed to disconnect a tablet, and set each staff member's kiosk PIN on their Access tab. Clock-in photos show on the timesheet. See Set up a clock-in kiosk at your venue and Disconnect, move or change a venue kiosk.
• Share shift notes with staff. A note on a shift is now a small marker on the shift form, up to 500 characters. Turn on Share shift notes in a location's settings, and the person rostered on the shift can read it in Shiftly Me. See Creating & editing shifts.
• Approve as scheduled, automatically. A location can now set time entries that finish within its Variance allowed to the rostered times as each shift ends. You still approve them, and the times staff clocked are kept. See Review and approve timesheets.
• A new Integrations page and Xero setup. Integrations now shows each provider on its own card. Setting up Xero takes four steps: Set earning rates, Import employees, Connect jobs and Import leave. See Connect Shiftly to Xero.
• Posting to Xero checks first. Before anything is sent, Shiftly lists who's ready to post and who can't be sent, with the reason. You choose whether timesheets arrive in Xero as drafts or approved. Payslips that couldn't be finished can be retried or marked as resolved. See Send approved timesheets to payroll.
• A clearer shift form. A Shift summary panel shows the hours, unpaid breaks, payable hours and estimated labour cost as you build the shift.
• Positions in one step. Creating or editing a position is now a single screen, with search tags and the rate increase alongside. See Set up your positions.
• ABN checks. The ABN on your business details is checked against the Australian Business Register. See Change your business name, ABN or award.
• Typing indicators in Messages, so you can see when someone is replying. See Message your staff.

Shiftly Me

• Availability as simple rules. Add a rule for times you can't work (Add unavailability) or for the only times you can (Add availability). Rules that repeat sit on the Recurring tab, and rules for particular dates, like an exam, sit on One-off. Before you save, What this rule means reads your rule back as a sentence, such as Unavailable 9am to 5pm every Friday, and lists any rostered shift it clashes with. Changes apply from today, so your roster before today keeps the old rule. See Tell your manager when you can work.
• Notes from your manager. When your venue shares shift notes, you see the manager's note on the shift.
• Your kiosk PIN. Set or change the 6-digit PIN you use at a venue kiosk under Account → Access → PIN. See Update your details.
• Pick a job at clock-in. Where your workplace tracks every shift against a job, Shiftly Me asks you to choose one when you start. See Clock on and off a shift.

Shiftly Kiosk

• A tablet for clocking on at the venue. Staff tap their name and enter their PIN to clock on and off, start and end breaks, and check their roster and messages. Forgotten PINs can be replaced from the tablet by text or email. See Clock on and off at the venue kiosk, Check your roster and messages at the kiosk and Forgot your kiosk PIN, or never set one.

August 2026

Shiftly web platform

• Sales and labour on the roster. A Daily totals row under the roster shows each day's sales, labour cost and labour percentage, coloured against the location's Target labour percentage. Enter sales yourself, or import them from Square.
• Notes on roster days. Managers can add a note to a day on the roster, such as a function or a delivery. Only managers see day notes.
• Edit shifts on the roster. Click a shift's times to change them in place, pick who's working from the name, and open the shift menu from its ⋮ button. See Find your way around the roster.
• Leave at a glance. Hover over leave on the roster to see its dates, type and hours.
• Publish all. Publish every unpublished week, up to 12 weeks, in one go. See Publishing a roster.
• One pay week. Weekly overtime now counts across your business's pay week, set in Pay rules, while each location chooses the day its roster week starts. See Customise your pay rules.
• Faster timesheet review. Group timesheets by staff member or pay rate, approve an entry as scheduled in one click, and reset just the start or the finish to the roster. See Review and approve timesheets.
• Help staff sign in. A staff member's new Access tab lets you email, text or create a sign-in code for them, and send them a password reset link. See Staff member can't sign in.
• Find people faster. The People page has search and a Last active column. See Add staff and invite them to Shiftly Me.
• Junior rates kept up to date. Shiftly checks junior pay brackets every night and moves someone onto their new rate after a birthday, then lets you know. See Classify staff and set their pay rate.
• Breaks on roster exports. The roster PDF and CSV now include scheduled breaks. See Export or print your roster.

Shiftly Me

• More ways to sign in. After entering your email, choose Email me a code, Text me a code or Use your password. See Get set up on Shiftly Me.
• Switch venue. If you work at more than one business or location, switch between them from Home, or choose All locations. See See when you're working.
• Clock off from anywhere. If you're away from the venue when you finish, you can still clock off, and your manager sees where you did it. See Clock on and off a shift.

July 2026

Shiftly web platform

• Volunteers. A location can record volunteer shifts. Volunteer hours are tracked but never paid or sent to payroll.
• Weekend work as overtime. Turn on Weekend work is overtime in Pay rules if your ordinary hours are Monday to Friday. See Customise your pay rules.

Shiftly Me

• Notification preferences in Account. Choose what Shiftly tells you about from the Account tab. See Choose what Shiftly tells you about.

June 2026

Shiftly web platform

• Messages and announcements. Message staff one to one or in a group, and send announcements to your whole team from Messages. See Message your staff and Send an announcement to your team.
• Notes from staff on timesheets. When staff add a note as they clock off, it shows on the timesheet as a Worker note.
• Invite staff to Shiftly Me from the People page. Resend someone's invite from the menu on their row. See Add staff and invite them to Shiftly Me.

Shiftly Me

• Messages. Chat with your manager and workmates, and read announcements. See Message your manager and workmates.
• Sign in with Apple on iPhone.
• Availability that changes over time. Block out time you can't work, or schedule a change to your usual availability. See Tell your manager when you can work.

May 2026: leave management

Your whole leave workflow now lives in one place. Set the rules, track every balance, and clear requests without the spreadsheet gymnastics.

• Balances you can trust. Leave accrues automatically from the hours each employee works, so balances stay accurate without manual top-ups. Change a leave type and history stays put: new rates only ever apply going forward. See Set up leave types and balances and Give an employee a different leave rate.
• Protect your busy periods. Set blackout windows for peak trading, stocktake or public holidays. Requests that fall in a blocked period need your sign-off, so the floor's never short when it matters. See Stop leave during a busy period.
• Requests with the full picture. See every leave request as it lands: who, when, how much, and what the employee will have left after it's approved. See Approve or decline leave requests.
• Approve in seconds. Approve, decline or cancel from one area, and spot clashes before you commit. Overlapping leave, upcoming shifts and blackout periods are flagged automatically. See Approve or decline leave requests.
• Set the rules once. Define accrual rates, cycle resets, carry-over caps and leave loading per leave type. Schedule changes to take effect next cycle without disrupting anyone's current balance. See Set how leave builds up.

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